--- title: Schedules and reports description: Manage the requests you asked an agent to repeat and the reports you can run, and, as an administrator, everyone's schedules and live report links. canonical_url: https://hubzoid.com/docs/settings/schedules-and-reports last_updated: 2026-10-25 --- # Schedules and reports Manage the requests you asked an agent to repeat and the reports you can run, and, as an administrator, everyone's schedules and live report links. People ask an agent in chat to repeat something, such as "send me the low stock list every Monday at 9". **My schedules** in Settings is where each person finds those repeating requests and the reports they can run. **Team schedules** is where administrators see everyone's on one agent. By the end of this page you can pause, edit or stop your own schedules, find your report links, and, as an administrator, manage other people's schedules and company links. The agent's own timetable, its markdown tasks and code workflows, is on each agent's [Workflows tab](https://hubzoid.com/docs/settings/runs). ## My schedules Open **Settings** → **My schedules** (`/settings#/me/schedules`). Every signed-in person has it, also on a laptop with sign-in off. ![My schedules: What you asked agents to repeat, and the reports you can run. Repeating requests is empty with columns Schedule, Report, When, Next run and Last result, and says Nothing scheduled yet. In chat, ask an agent to repeat something. Below, Reports with Recent requests and no reports yet.](https://hubzoid.com/docs-assets/app/settings-my-schedules-light.webp) Repeating requests first, then the reports you can run and your recent requests. The page refreshes itself while open. Results also appear in chat and in the **Inbox**. Email is sent only when the hub turns it on. | Part | What it holds | | --- | --- | | **Repeating requests** | What you asked agents to repeat: its name and state, the report and inputs, when it runs and in which time zone, the next run and the last result | | **Reports you can run** | The reports the agents offer you with your current access, each with the request to type in chat and **Open chat** | | **Your reports** | Your own report links. Each always shows the newest copy, with when it was updated and **Live**, **Last update failed** or **No longer updating** | | **Recent requests** | Your recent one-off reports and answers on one agent, including work that kept going after chat stopped waiting | ### Repeat a request 1. In chat, ask the agent, for example "Repeat this for me every Monday at 9: list the stock items below their reorder level." 2. The agent shows the exact request, when it runs and where answers go. It saves it only after you say yes. 3. A first run starts at once. Each run asks the agent your request as you, with your access at that time, and puts the answer in a new private chat. Times use your own time zone from **Account** → **Appearance**, then the deployment's, then your browser's, then UTC, unless you name one. Everyone who uses an agent may repeat their own requests. A hub turns this off with `HUBZOID_PROMPT_WORKFLOWS=false`. On a laptop where scheduled workflows are off, the agent says it cannot schedule and offers the request text instead. See [Workflows and schedules](https://hubzoid.com/docs/concepts/workflows-and-schedules). ### Manage a schedule | Control | What it does | | --- | --- | | **Edit** | Changes the cadence, such as "every monday at 09:00", the time zone and the saved inputs. Changes apply to future runs, and a paused schedule stays paused | | **Pause**, **Resume** | Stops and restarts it. A schedule an administrator paused can be resumed only by an administrator | | **Run now** | In the menu. Starts a run at once, as you | | **Stop** | In the menu, after a confirmation. It never runs again, and its live link keeps the last copy | Select a schedule's name for its latest runs, each with a status, a run reference and timing. Its state tells you where it stands, for example **Active**, **First run in progress**, **Paused by owner**, **Paused by admin**, **Paused after failures**, **Paused: access changed** or **Stopped**. A schedule pauses itself after repeated failures, and when your access or its inputs change. ### Reports a workflow offers Some agents offer reports built as code workflows. A report appears under **Reports you can run** when you hold **Use this agent** and the report's **Run** capability on the agent's Access tab. Scheduling it also needs **Schedule reports for themselves** and a workflow that allows personal schedules. How a workflow becomes a report people run (`as_tool=True`) or schedule (`schedulable=True`) is in [Code workflows](https://hubzoid.com/docs/guides/code-workflows). ## Team schedules **Settings** → **Team schedules** (`/settings#/schedules`) shows everyone's repeating requests on one agent. Organization administrators can pick any agent, and agent administrators the agents they manage. It needs sign-in on, because on a laptop there is only one person. **People's schedules** lists every schedule on the agent, with how many are active. | Column | Contents | | --- | --- | | Person | Whose schedule it is. Each runs as that person | | Schedule | Its name and state | | Report | The report and its inputs | | When | The cadence and its time zone | | Next run, Last result | When it runs next and how the last run went | | 30-day cost | The model cost of its runs in the last 30 days | Administrators can **Pause** a schedule and **Stop** it, after a confirmation. The person sees that an administrator paused or stopped it. An administrator resumes only what an administrator paused, and the owner resumes every other pause. Administrators never see the report contents a person's schedule produces. ### Live reports **Live reports** appears when the agent publishes reports with a live link. Each link always shows the newest copy: a team report written by the agent's own runs, or a personal report that belongs to one person. | Column | Contents | | --- | --- | | Report | Its title and key | | Kind | **Team**, or **Personal** with its owner | | Updated | When it last changed, and **Live**, **Last update failed** or **No longer updating** | | Company link | **Copy** for a team report's company link, with **Replace link** and **Turn off link** in the menu. A personal report's link can only be turned off. **Make a link** creates a new one after a link was turned off | ## Company links A company link lets anyone at your company's email domain open a report after signing in, without access to the agent. They get a reader-only account, shown as **Reader** under **People**, that opens company links and reports shared with it, nothing else. A tag above **Live reports** says **Company links on for** your domains, or **Company links off** with the reason. Company links need these settings for the deployment, and company sign-in with Google, Microsoft or OpenID Connect (see [Authentication](https://hubzoid.com/docs/deploy/authentication)): ```bash title=".env" HUBZOID_SHARE_DOMAINS=example.com # who may open company links OAUTH_ALLOWED_DOMAINS=example.com # each share domain, listed explicitly ENABLE_OAUTH_SIGNUP=true # readers get an account on first visit ``` The workflow or person that publishes a report with a company link needs **Share reports with the company domain**. Taking that capability away, or turning a link off, stops the link at once. **Replace link** stops the current link and makes a new one to share. An agent that an old "Everyone signed in" grant opens cannot have company links. Give people access by name first. ## Related - [Code workflows](https://hubzoid.com/docs/guides/code-workflows): Offer a workflow as a report people run and schedule from chat, and publish live reports. - [Runs](https://hubzoid.com/docs/settings/runs): The agent's own workflows and every run, including the ones people start for themselves. - [Agents and access](https://hubzoid.com/docs/settings/agents-and-access): Grant the Run and Schedule reports capabilities people need.