--- title: AI agents for distributors and trading houses description: "AI agents for distributors and trading houses: three-way matching, stock drift, price and scheme checks, and order to cash, built on your ERP and accounts." canonical_url: https://hubzoid.com/industries/distribution last_updated: 2026-09-25 --- # AI agents for distributors and trading houses. Industries · Distribution & trading For distributors and trading houses, we build agents that match ledgers, watch stock across warehouses, check prices and schemes, and follow every order to cash. [Request a demo](https://hubzoid.com/build-with-us#contact) [View on GitHub](https://github.com/hubzoid/hubzoid) Your systems and your team connected through one Hub Reads from Your Hub Knowledge, skills and tools Delivers to ## The margin leaks between the systems, not inside them. Each system is right on its own screen, and the gaps open where orders, stock, invoices and receipts have to agree. ### Ledgers that never quite agree Purchase orders, goods receipts, supplier invoices and bank entries are matched by hand at month-end, so a break surfaces after the money has moved. ### Order to cash that leaks Orders, dispatches, invoices and receipts live on different screens. Short payments go unnoticed, and scheme claims wait months for a credit note. ### Pricing and tax errors repeated all season An off-band discount, a scheme applied after it ended or a wrong tax rate repeats on every invoice until someone happens to look. ### Stock that drifts between warehouses Physical, system and in-transit quantities disagree. Slow movers sit unflagged while fast movers run short on the beat. ## Agents we build for a distribution team. Each one reads your records before it writes anything, and anything that touches money, stock or a customer is drafted for a person to approve. ### Three-way match before month-end close Workflow · Every night Matches each purchase order, goods receipt and supplier invoice, and lists scheme claims still waiting for a credit note, so the accounts team has the breaks to resolve before close. Reads: ERP, Supplier ledgers, Scheme circulars. Delivers to: Spreadsheet, Email. ### Order to cash, with reminders drafted Workflow · Each week Follows each order through invoice, dispatch and receipt and flags short payments and aging dues. It drafts a reminder per overdue account, ledger attached, for your team to review and send. Reads: ERP, Accounts, Bank statements. Delivers to: Email, WhatsApp. ### Ask about stock, sales and dues Chat · When someone asks Owners and sales managers ask, in English or their own language, which SKUs are below reorder, how a beat sold yesterday or what a retailer owes. Answers show their source and time. Reads: ERP, Distributor management system, Accounts. Delivers to: WhatsApp, Web chat. ### More agents we build ### Price, scheme and tax check on invoices Workflow · When an invoice is raised Checks each sales invoice against the price list, discount band, active schemes and tax rate. Off-band lines go to the sales manager to approve or correct. Reads: ERP, Price lists, Scheme circulars. Delivers to: WhatsApp, Email. ### Stock drift across warehouses Workflow · Every morning Compares physical counts, system stock and goods in transit for each SKU, and sends warehouse heads the drift, slow movers and items below reorder level. Adjustments need a person’s approval. Reads: ERP, Warehouse records. Delivers to: Spreadsheet, Telegram. ### The owner’s morning digest Workflow · Before the day starts One message with yesterday’s secondary sales by beat, stock at risk, collections received and breaks still open, for the owner and each branch head. Reads: ERP, Distributor management system, Accounts. Delivers to: WhatsApp, Email, PDF. ## Begin with the match your accounts team already does. Start with the three-way match. It changes nothing in your books, it uses records your accounts team already keeps, and every break it lists can be checked by hand. Once the team trusts its list, the other agents build on the same Hub. - Every break it lists is real and traces back to a document. - Breaks reach accounts before close, not after the money has moved. - The accounts team spends its time resolving breaks, not finding them. [Request a demo](https://hubzoid.com/build-with-us#contact) [How we build](https://hubzoid.com/build-with-us#delivery) ## The same foundation, other industries. Each industry runs on its own records and routines. The Hub underneath stays the same. - [Manufacturing](https://hubzoid.com/industries/manufacturing) - [Jewellery & gems](https://hubzoid.com/industries/jewellery) - [Multi-store retail](https://hubzoid.com/industries/retail) - [E-commerce & marketplaces](https://hubzoid.com/industries/ecommerce) - [Logistics & freight](https://hubzoid.com/industries/logistics) - [Pharma distribution](https://hubzoid.com/industries/pharma) - [Accounting & finance ops](https://hubzoid.com/industries/accounting) - [Lending & financial services](https://hubzoid.com/industries/financial-services) - [Software, SaaS & IT services](https://hubzoid.com/industries/software) - [All industries](https://hubzoid.com/industries)