Industries · Distribution & trading
AI agents for distributors and trading houses.
For distributors and trading houses, we build agents that match ledgers, watch stock across warehouses, check prices and schemes, and follow every order to cash.
Reads from
- ERP
- Accounts
- Scheme circulars
- Distributor management system
Your HubKnowledge, skills and toolsDelivers to
- Spreadsheet
- Web chat
Where the time goes
The margin leaks between the systems, not inside them.
Each system is right on its own screen, and the gaps open where orders, stock, invoices and receipts have to agree.
Ledgers that never quite agree
Purchase orders, goods receipts, supplier invoices and bank entries are matched by hand at month-end, so a break surfaces after the money has moved.
Order to cash that leaks
Orders, dispatches, invoices and receipts live on different screens. Short payments go unnoticed, and scheme claims wait months for a credit note.
Pricing and tax errors repeated all season
An off-band discount, a scheme applied after it ended or a wrong tax rate repeats on every invoice until someone happens to look.
Stock that drifts between warehouses
Physical, system and in-transit quantities disagree. Slow movers sit unflagged while fast movers run short on the beat.
What we build
Agents we build for a distribution team.
Each one reads your records before it writes anything, and anything that touches money, stock or a customer is drafted for a person to approve.
/reconcileWorkflow · Every nightThree-way match before month-end close
Matches each purchase order, goods receipt and supplier invoice, and lists scheme claims still waiting for a credit note, so the accounts team has the breaks to resolve before close.
- Reads
- ERP · Supplier ledgers · Scheme circulars
- Delivers to
- Spreadsheet
/order-to-cashWorkflow · Each weekOrder to cash, with reminders drafted
Follows each order through invoice, dispatch and receipt and flags short payments and aging dues. It drafts a reminder per overdue account, ledger attached, for your team to review and send.
- Reads
- ERP · Accounts · Bank statements
- Delivers to
/ask-opsChat · When someone asksAsk about stock, sales and dues
Owners and sales managers ask, in English or their own language, which SKUs are below reorder, how a beat sold yesterday or what a retailer owes. Answers show their source and time.
- Reads
- ERP · Distributor management system · Accounts
- Delivers to
- Web chat
More agents we build
/price-checkWorkflow · When an invoice is raisedPrice, scheme and tax check on invoices
Checks each sales invoice against the price list, discount band, active schemes and tax rate. Off-band lines go to the sales manager to approve or correct.
/stock-driftWorkflow · Every morningStock drift across warehouses
Compares physical counts, system stock and goods in transit for each SKU, and sends warehouse heads the drift, slow movers and items below reorder level. Adjustments need a person’s approval.
/morning-digestWorkflow · Before the day startsThe owner’s morning digest
One message with yesterday’s secondary sales by beat, stock at risk, collections received and breaks still open, for the owner and each branch head.
Where to start
Begin with the match your accounts team already does.
Start with the three-way match. It changes nothing in your books, it uses records your accounts team already keeps, and every break it lists can be checked by hand. Once the team trusts its list, the other agents build on the same Hub.
- Every break it lists is real and traces back to a document.
- Breaks reach accounts before close, not after the money has moved.
- The accounts team spends its time resolving breaks, not finding them.
Other industries
The same foundation, other industries.
Each industry runs on its own records and routines. The Hub underneath stays the same.